Privacy Policy

Last updated: 10 November 2026

This policy explains how Go Sun Camps Ltd ("we", "us") uses personal data when you use this website, send an enquiry or apply for a place. We take particular care with information about children and young people.

Who we are

Go Sun Camps Ltd is the controller of your personal data. Company number: 15557717.

Address: Trent Business Centre, Thoroton Road, Nottingham NG2 5FT, England. Email: info@gosuncamps.com.

What we collect

Enquiries: your name, email address, phone number, school or organisation, role, group size, preferred dates and your message.
UK summer camp applications: the parent or guardian's name, relationship, email, phone, country and contact language; the young person's name, date of birth, nationality, country of residence, first language and level of English; booking type, travel details and nearest airport; the young person's own written answers about why they want to join, and about their interests and goals; and your consent choices.
Health and support needs: the application only asks whether there is anything we should know. Please do not write medical details on the form. If there is, we ask for the details separately and in a safer way before booking.
Travel documents: please do not email passport copies. If we need them for a booking, we will tell you how to send them safely.
Technical data: with your consent, this website uses analytics cookies to understand how it is used and to improve it. The analytics provider is Google (Google Analytics), which may process data in the United States. Analytics cookies are only set if you accept them, and you can change your choice at any time. It loads fonts from Google Fonts, which means your device's IP address is sent to Google when a page loads.

Why we use it, and our lawful basis

To reply to your enquiry and to take steps you ask for before booking. Basis: our legitimate interests in answering enquiries, and steps before entering into a contract.
To assess and process applications, plan activities and run camps and school trips. Basis: performance of a contract, and steps before entering into one.
To look after health, safety and safeguarding. Basis: our legal obligations and, for health information, your explicit consent.
To meet our legal duties, including travel regulations, ATOL requirements, tax and accounting records. Basis: legal obligation.
To publish photos of children on our website and social media. Basis: consent from a parent or guardian, collected separately from the application. You can withdraw it at any time by contacting us, and we will stop using the photos from then on.

We do not sell personal data. We do not use the young person's application answers for marketing.

Children and young people

The application is completed by a parent or legal guardian, who applies on the young person's behalf. The young person writes their own answers in Part 4. We use these only to assess the application, plan activities and look after the young person at camp.

Who we share it with

We share data only where needed, with:

Service providers that help us run the website and receive your forms. Form submissions are received through Netlify, our website host, and sent to our email inbox.
Travel and accommodation suppliers, such as airlines, transport providers and boarding schools, so that your booking can go ahead.
Agents or schools, if you applied through them.
Professional advisers, insurers, and authorities where the law requires.

How long we keep it

We keep personal data only as long as we need it for the purposes above. Retention periods: enquiries that do not lead to a booking, 3 years; applications and bookings, 10 years; financial records as the law requires; safeguarding and incident records, 10 years.

Keeping it safe

We limit who can see applications and use reputable providers. Email is not completely secure, which is why we ask you not to send passport copies or medical details by email.

Your rights

You can ask us for a copy of your data, to correct it, to delete it, to restrict or object to its use, or to move it. Where we rely on consent, you can withdraw it at any time. A parent or guardian can exercise these rights for a child. Contact us at info@gosuncamps.com. If you are unhappy with how we use your data, you can complain to the Information Commissioner's Office at ico.org.uk or on 0303 123 1113.

Changes

We may update this policy and will change the date at the top when we do.